Benefits of Using PDF Over Other File Formats

Portable Document Format or PDF is a digital file format developed by Adobe in the 1990s. In today’s world, it has become one of the most widely used file formats as it solves most of the problems associated with file sharing between computers and through the internet.

From businessmen to students to professors to clerks, PDF file format is used by everyone to maintain records, share information, send memos, compile data, and much more. As its use is becoming so rapidly common, most people are still unaware of the benefits it provides over other file formats. So, here are 4 reasons why PDF should be your go-to document format when it comes to sharing, saving, and relocating files.

Maintained Formatting

One of the biggest problems related to Docx. files or files saved in other formats is that whenever you open them in a different version of Microsoft Word or the related software application, the formatting gets messed up. You have to spend a lot of time to adjust your text, pictures, and other infographics. But, when it comes to PDF, you will never encounter this problem. A PDF document will always look the same as it was created. You don’t have to worry if the other person will have the same version of the software as you and can send the file to anyone in the world.

Smaller Files

The best thing about PDF files is that they take up less space than all of the other file formats. Even if the original PDF is large in size, you can compress it to a size that is much smaller. Other file formats don’t have this option. So, when you are dealing with storage problems, it is best that you convert your large files into PDF. Not only are PDF files easier to store, but with such a small file size, you can easily send them over the internet. SodaPDF is a PDF software famous for converting over 300+ file formats into PDF in a matter of minutes. Through SodaPDF, you even get the option to edit your files and make any necessary changes.

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PDF files have the option to be password protected. This is very helpful for businesses that send sensitive information on a regular basis. All you have to do is to open the PDF file in a supported software, choose file, click on protect using a password, select if you want the file to be view-only or editable, type the password, click Apply, and you are good to go.


One of the reasons PDF files are becoming the unquestioned king of file formats is the ease of usage it offers to its users. A PDF document is totally independent of the hardware, operating system, and application, as it can be shared and used over multiple platforms with no hindrance. As the world is becoming such a large mesh where everyone is connected to each other, a ubiquitous file format is very necessary to streamline communication, and PDF provides that.

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